Set up schools

The first steps in setting up the gradebook require you to assess the different levels at your school and the way that they assess their students.

There are a few "rules of thumb" for setting up Schools:

  1. Use as few Schools as possible (the fewer Schools, the less publishing)
  2. Each School can maintain its own gradebook/reports visibility, grade weighting, terms, logos, and progress reports. 

As with most of these tutorials in this section, we will begin in the LMS Manager. From here, you will be placed directly on the Schools tab.

  1. If there are not already Schools set up from your deployment, you can create a new one using the green plus sign beside "Schools" in the upper left-hand corner.

  2. The "School Name" field can be changed; however, the "Current School Year" field can only be changed by Finalsite. The reason for this is that during the year-end roll over process the Finalsite team will move the school year forward, which will copy all of your settings and move your terms forward one year. This will make your setup for the upcoming year much simpler.

    The Year Key (for export) is a label that will be appended to the export. We will discuss that more in the final article of this series, titled "Publishing and Exporting Reports."

  3. The Gradebook Section pertains to whether or not you would like teachers, students, parents, and/or advisors to see the active gradebook for teachers. It will only show the active marking period, but it gives the users a snapshot picture of what is going on in each individual student's classes.

  4. The Grade Reports section pertains to whether you would like teachers, students, and/or advisors to see the marking period and progress reports that are made available in the Reports tab.

  5. The administrative view allows site administrators to create a group in Groups Manager to grant access to reports and attendance for all students with classes in a particular School. As a best practice, you will want to create a top-level group for "LMS Admin View" and then create sub-groups for each of the individual Schools. You will NOT want to create a group space for these groups. This is simply a way to allocate these rights to individuals who do not need admin rights to access this information.

  6. This section is built for you to customize the header of the printed reports. Here you can add your logo, address, and any additional information that you would like to be appended to the top of the printed version of the report.

  7. The attendance section is where you can turn on class attendance for all of the group spaces that are associated with that School. You can also associate specific roles as Attendance Admins.

  8. The Block schedule allows you to set display options for the block scheduling feature, which is the only section on this page that does not pertain in any way to reporting.

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