Setting Admin Access Rights for Modules

The Permissions system used to grant or revoke an admin user's ability to perform specific tasks within a module is standardized across Finalsite modules. The method used to administer user and group permissions in eNotify, for example, is the same as the one in Forms Manager.

Permissions can be granted to your website's Admin Users individually, or to entire Admin groups collectively.

Many  modules have a "Rights" screen or tab. The Rights screens have a grid (or "matrix" if you want to sound all tech-y) that shows how permissions are arranged. There are actually two grids: one for admin Groups, and another for individuals.

Each row of the grid represents either an Admin user group, or an individual Admin user (depending on which grid you're looking at.)

Each column represents an actions that users can perform in that module. 

Here we see a rights grid for a form in the Forms Manager module.

Notice that the grid is set to display individual Site Admins. To display Site Admin Groups, we would click on the "Group Permissions" tab at the upper left. The rows will change from displaying Site Admin Users to displaying Site Admin Groups, but the columns will remain the same.

Within the grid, the status indicators show whether a right or permission applies to a particular group/user. A green checkmark means that the user in that row is able to use the feature in that column. A red 'nope' icon means that the group/user does NOT have the corresponding right or permission. 

The available options in this example include the rights to Edit a form, Publish a form, view form results, and so on. The faded green checkmarks indicate that these Admin Groups all have full rights to the module features. The checkmarks are semi-transparent because these individual users' rights have been inherited from their Admin Groups. 

To edit a user's permissions, click on the cell that corresponds to the feature and user you wish to adjust. For instance, to revoke the permission for the user "Rhoda" to Edit a form, click on the Edit Form column in the corresponding row. The green check will turn to a red 'nope' sign. The background of that cell will turn yellow to indicate that it has been modified.

Individual users' permissions can be adjusted to override the defaults inherited from their Admin User Group. In the example below, the users "Paige" and "Wanda" are both members of the Admin User Group "Faculty." Notice that Wanda has a number of permissions that other users in that group don't have. These permissions are in full-color, because they have been explicitly granted and therefore override the default permissions of the "Faculty" group in general:

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