Set location restricted Important Announcements in Messages

The Locations module adds efficiency to your initial setup processes. This article describes how a collaboration between Locations and Messages permissions allows you to to grant permissions in a very specific way. When an Important Announcement message is sent out, this allows site admins to limit the pool of recipients to a specific campus or location as assigned in the Locations module. 

Put plainly, "How can I make sure that _____ (admin user name) can only see and select the groups of recipients he is allowed to send messages to." In this article, we'll show you how! 

In this Article


Terminology:

group-location:
a top-level group under the locations node in Groups Manager  group-location in groups manager.png
module-location:
a Location in the Locations module locations admin groups.png

Step 1: Create an admin user group for each Location

This first step sets the stage for an admin user group to have a Location connected to it. Before starting with the setup process, ensure that there is an admin user group named appropriately for the Location it will connect to. This is likely to take place in the deployment stage.

create an admin user group for each Location.png

Step 2: Restrict admins to their module-location(s)

locations module.png

Navigate to the Locations module where you will confirm which admin groups are connected to a particular location. 

After choosing the specific location in the left column, find the label Admin Groups. Click Select Groups to open the window where you will select the Admin user group you'd like to connect to this location.

select admin groups in locations.png

Your admin user groups can be found under the Site Administrators parent group.

select groups from the

Do you have district-wide admin groups that need access to all or most of the domains?

Rather than adding them to every location, simply DO NOT add them to any location at all. Any groups without assigned locations will default to seeing ALL domains. Remember you can still disallow specific domains with page level and more granular permissions.

Step 3: Select Group-locations in Locations module

Scroll a bit further down to find the label Location Groups to select the groups in locations your admin users will have access to send messages to.

select location groups in locations module.png

Important Note

Remember that the groups that are selected here not only determine whether these groups receive Important Announcements but also regulate which constituents display in the mobile app directory.

Step 4: Set global permissions in Messages

Navigate to Messages permissions by clicking on the settings gear in the top right corner.

where to find messages settings.png

Find the Important Announcement Messages column, open the dropdown menu, and adjust the level of a particular Admin user group row to the level of View & Send by Location.

important announcement messages view and send by location.png

Clicking View & Send by Location opens up a window where you can then select the message type or channel where this admin user group would have View & Send by Location permissions. In the dropdown, select Email, Mobile App, SMS, and/or Voice to grant these permissions.

important announcements view permission by location.png

If at any time you need to make adjustments to the channel(s) granted to an admin group, click on the pencil icon to open up the Open Permissions Modal to reconfigure the channels in the dropdown.

open permissions modal .png

Step 5: Set folder level permissions in Messages

Creating folders and setting folder level permissions in the Messages module offers the ability to narrow down permissions in a much more granular way than global permissions allow for. Navigate to the Messages tab in the Messages module.

For more details on setting Messages folder permissions, see the section in the article, “Messages admin permissions” titled, “Folder permissions.”

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