Now that you’ve signed up for the AudioEye Ally Toolbar managed service, you may have several questions about what to expect next. This article is an overview of the steps that our Finalsite and AudioEye teams will take during the implementation journey and covers frequently asked questions.
Setting up Communication
Shortly after the contract is signed and the addendum is approved on your account, you will be contacted by the Accessibility team and the following steps will be performed:
- The Accessibility team will start an AudioEye Work Order ticket with the main point of contact on the account.
- The Accessibility team will request that you:
- CC anyone who needs to be involved to the ticket, as we will be using this ticket as the main method of communication.
- Send over the desired start date for the service
- The Accessibility team will provide you with the following materials:
- Ally Toolbar Communication Template: Template used by schools to draft communications to constituents about the change to the site and the school’s commitment to accessibility
- Implementation Journey Phase I-III: A document that gives more details as to what to expect in each Phase
- AudioEye Ally Implementation Process Infographic: Infographic of Phases
- Screen shots of the Ally Toolbar throughout the Phases
Once a date is determined by the school, Finalsite will add the script to the website and the AudioEye team will activate the AudioEye script and launch your site into Phase 1. The AudioEye Ally Toolbar will now be present on your site. From this point on, the remediation of your site will be addressed by the AudioEye Accessibility Engineer team.
The AudioEye Ally Toolbar implementation is a phased process. Phase 1 occurs immediately when the script is activated. Once the script is activated, the Compliance Accelerator will auto-remediate and fix several of your site’s accessibility issues and display the Ally Toolbar. At this point in time, the Help Desk icon and the Accessibility Certification will be present in the toolbar stating that your site is in Phase 1 of 3.
After Phase 1 is completed, the AudioEye Accessibility Engineers will begin the manual remediations of your site pages. They will use assistive technology (AT) testing to uncover and fix any accessibility issues on your site. Your Accessibility Certification will be updated to Phase 2 of 3 about halfway through the manual implementation.
After AudioEye completes the manual remediations, Phase 3 will be reached. At this point, the Ally Toolbar will now display all of the Ally Tools, including the Site Menu, Page Elements Menu, Reader, and Player. Phase 3 consists of ongoing monitoring and maintenance by the AudioEye Accessibility Engineer team. If a content creator forgets to add alt text to a new page, the AudioEye team will be there to catch it and address the issue.
Frequently Asked Questions
Q: How long does it take to activate the script?
A: AudioEye will need anywhere from several hours to a few business days to configure the school's domains into their system (the timeframe is dependent on how many domains the school has). AudioEye will also need to test the Ally Toolbar for display issues before officially launching to the live site. It is important to let us know about your desired date as soon as possible, so that AudioEye can have enough time to properly set up the service.
Q: How long does the implementation take?
A: The Phase 1-3 implementation timeframe is dependent on your site’s complexity, the original accessibility health of the site, and the size of the site. The average has been about 120 days to complete the remediation of legacy content.
Q: Is there reporting with the AudioEye Ally Managed Service?
A: Currently, there is no reporting provided in the Ally Service, since accessibility is managed for you. The service does include, however, Source Feedback, that helps schools identify what issues outside the service need attention (404 pages, PDFs, Videos etc.).
Q: How often do the AudioEye Accessibility Engineers check the site for accessibility once the site is in Phase 3?
A: The AudioEye team audits your site monthly.
Q: Does the Ally Toolbar service address content that is in PDFs, videos or third-party content?
A: Currently, the AudioEye Ally Toolbar does not scan or address accessibility issues in these kinds of content. It is your responsibility to test this content before publishing or to contact the third-party service to update their content. For more information about making accessible PDFs and videos, please visit our Knowledge Base.
Q: Can you please record a video of the Toolbar working on my site?
A: AudioEye provides a demo video that explains the tools on the Toolbar. We encourage schools to view this video and perform a live demo for constituents or stakeholders.