Veracross Integration Details

Finalsite's integration with Veracross utilizes Veracross's REST API. An hourly sync updates data in Finalsite based on changes in Veracross data.

The integration is one-way, from Veracross to Finalsite. Changes made to data in Finalsite do not update Veracross.

For access to Veracross's API documentation, please contact your Veracross account manager.

Data Mapping

This document details the default mapping of the data from Veracross when it’s brought into Finalsite.  Please note that this is very flexible, so specific modifications can usually be handled during your deployment process.

Constituent Data

Finalsite can target the Veracross constituent endpoints to facilitate feeds for:

  • Faculty
  • Students
  • Parents
  • Trustees, and
  • other Veracross roles

via the “People” endpoint.

Household Data

Households can be created in Finalsite based on data sourced in Veracross. This will create a unique household - with its own household phone number and address - in Constituent Manager that includes all of the users associated with each household established in Veracross.

Class and Roster Data

Classes and Rosters can be created based on Veracross data. Schools using Finalsite Learn can populate academic class data automatically via integration with Veracross. Veracross groups can also be used to target bulk emails.

Dropped Students in Veracross

In Veracross, the "normal" student drop process lets us see class enrollments, allowing Finalsite to automatically edit class memberships and remove students who are dropped from them. In rare cases, student enrollment data in Veracross can also be manipulated in ways that aren't apparent on the feed, however; when this happens, Finalsite has no way to see that students have been removed from classes, and therefore cannot automatically edit the affected group memberships.

In these cases, group memberships can be edited manually in Finalsite. Or, Support can clear your group rosters and repopulate them with the current Veracross data, which should populate classes only with currently-enrolled students (leaving off those who were manually removed).

Athletics Data

Finalsite offers an Athletics integration with Veracross, which pulls data into Finalsite’s Athletics Manager module.

Teams

Teams created in Veracross will be pulled into Finalsite as teams in Athletics Manager. After the initial creation of the team in Finalsite, the team's properties will not update. The reasoning for this is that some pieces of data coming in from Veracross do not correlate exactly with the pieces of data stored in Athletics Manager. Because all of the data cannot be authoritatively sorted, the integration makes some logical assumptions that may require the team's properties to be edited in Finalsite independently. By not updating the team's information after the initial creation, we can ensure that changes made to the team in Finalsite will persist, and not be overwritten by subsequent synchronizations with Veracross. In order to ensure the smoothest and most complete creation of teams in Finalsite, Finalsite admins should check that the default seasons for all sports, in Finalsite, are set to the appropriate value. Also, the Finalsite admin should ensure that the Divisions you have configured in Finalsite match the Division schema in Veracross.

The teams synchronization will also populate Coaches for the team in Finalsite, as long as your coaches are being populated in Finalsite via a constituent feed.

Events

Events will be created and updated in Finalsite every 15 minutes to ensure that cancellations and other status changes are made promptly, as they are typically time sensitive.

Events in Finalsite are required to be associated with a specific team. If an event is present in Veracross but not tied to a team, it will not be imported.

Rosters

Rosters will be populated based on data from Veracross. In order for this feature to work, you MUST be using the Finalsite-Veracross constituent integration.

Authentication

Also supported (and recommended) is a Veracross Authentication option. This allows your users to sign into into your Finalsite website using their existing Veracross username and password. This means there’s no need to keep track of a second set of login credentials for every user for the website. Veracross Authentication also enables “deep linking,” which allows users who login to the website to click a link to access specific areas of the Veracross portals without having to login again.  These areas include:

  • Class Pages
  • Class Gradebooks
  • Class Websites
  • Class Directory
  • Faculty Directory
  • Parent Directory
  • Student Directory
  • Faculty Calendar
  • Parent Calendar
  • Student Calendar

(Please note that these areas must be available in your Veracross configuration for this SSO to function as expected.)

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