Mobile app Directory screen

When setting up directories, you can choose which constituent roles will be displayed in the app. 

The following information is available to be shown in the app: name, title(s), email, phone(s), address, biography, departments, grades, class years, and relationships. Users can tap the email, phone, and address information to open related apps, indicated by use of the secondary color on this information.

Permissions for this information in the app are controlled by the settings in Constituent Manager (see Set directory profile data visibility for further information). For each role, the app will reflect the same constituent data privacy policies you employ on your website.

It's a good idea to follow that same policy for role visibility, as well. If your faculty directory is publicly available, for example, then you probably want to enable the Faculty role and make it available to everyone. If you choose to make parent, student, or alumni data available in the app, however, you want to be very mindful of who will be able to view these constituents’ profiles.

We suggest referring back to the protections you have placed on your constituents in Constituent Manager to ensure you are not exposing any personal data to the public.

When managing Role Visibility for the app, use the checkboxes next to the role to add that role to the directory. For each selected role, use the “Role visible to” setting to choose which constituents will have access to that role when logged in.

directory settings

All roles in the app will be displayed to all users, but inaccessible ones will be shown with a lock icon. If the user is not logged in, the app will display a message that they may need to log in to see private data. Once the user has logged in, any inaccessible roles will still show with the lock icon.


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