Posts admin permissions

In this article, we’ll describe the process for granting admin permissions within Posts.

Posts permissions are somewhat unique as Posts users can be admins or portal users. The Posts module can be made available to any admin user groups who have “Composer” permissions checked off in Admin Users. For admins and constituent users, you can set permissions for boards and collections.

Note: Previously, Posts permissions were allocated based on the "Posts" checkbox in Admin Users. This checkbox will no longer be active as of our February 5, 2021, software update. At that time, existing admin groups with both the "Composer" and "Posts" checkboxes enabled will be given "Admin"-level access for each group of permissions, while groups with only the "Composer" checkbox enabled will be set to "Not Allowed." This change does not affect any constituent Posts user or board-level permissions.

For admins and constituent users, you can set permissions for boards and collections. 

Module permissions

To access Posts permissions, go to the "Permissions" tab of the Posts navigation. For each group, choose the level of access to each area from the dropdown menus.

  • Boards: Options are “Admin,” “View,” and “Not Allowed.” If access is “Not Allowed,” the Boards tab will not be visible in the interface, unless rights to a specific board are provisioned. “View” access allows the user to view all boards and the posts on them, but they may only edit or create posts on boards they have additional permissions for. “Admin” provides full edit access to all boards.

  • Collections: Options are “Admin,” “View,” and “Not Allowed.” If access is “Not Allowed,” the Collections tab will not be visible in the interface, unless rights to a specific collection are provisioned. “View” access allows users to see but not edit all collections. “Admin” provides full access to all collections. Users can add posts to collections from boards they have at least view permissions for.

  • Publications:  Options are “Admin” and “Not Allowed.” If “Not Allowed,” the Publications tab will not be visible in the interface. 

  • Permissions: Options are “Admin” and “Not Allowed.” If “Not Allowed,” the Permissions tab will not be visible in the interface. Admin users cannot change permission levels for their own admin group.

Board permissions

To access board permissions, go to the three-dot menu for that board, select Settings, and go to the “Permissions” tab. Search for a specific user or click “Select Group” and choose a group. Then select the level of access from the dropdown menu. 

  • Admin: Constituents with this access level have full rights to the board, including the abilities to give permissions to other users and manage categories.

  • View, Edit, Publish & Delete (All Posts): Constituents with this access level have full rights to all posts on the board, but they cannot access the board settings.

  • View, Edit & Delete (All Posts): Constituents with this access level are able to view all posts on the board, create new posts, edit and delete their own and others’ posts, but do not have rights to publish posts. 

  • View, Edit, Publish & Delete (Own Posts Only): Constituents with this access level can only see their own posts on the board, but they have full rights to create, edit, publish, and delete their posts.

  • View, Edit & Delete (Own Posts Only): Constituents with this access level can only see, edit, and delete their own posts, and they do not have rights to publish posts.

  • View: Constituents with this access level can view (but not edit) their own posts on a board and select posts from this board for collections.

Collection permissions

To access collection permissions, go to the three-dot menu for that collection, select Settings, and go to the “Permissions” tab. Search for a specific user or click “Select Group” and choose a group. 

Users with permissions for collections can add posts from any board they have at least “View” permission for. 

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