Shared elements overview

In this Article

• Shared Elements Work Differently!
• Create a Shared element
• Edit a Shared element
• Manage your shared element in Composer
  • Make a shared element unique - "Orphan and Edit"
  • Share an Accordion or Tabs element
  • Share a container element
  • Delete a shared element
• Quick Tutorial: Use Shared Elements
• Set permissions for Shared elements

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A Shared element is any element that has been customized and then saved for later re-use on a different page or banner. Navigate to a Composer page and locate the Shared tab in the Element Library.

Create a Shared element

Start by adding any type element to a page from The Element Library and customizing it. Open up the Element Settings window by clicking the gear icon at the upper-right corner of the element.

Click the Share toggle in the top right corner of the Element Settings window.

Give the element a unique name that describes its contents or functions, then click Save and Convert to Shared Element.

The new Shared element will appear in the Shared section of the element library.

Edit a Shared element

You can edit Shared elements after creating them by going to Composer > Elements in Composer left navigation.

Click on an element to open it for further editing. Any edits you make to an element here will be applied to all instances of that element.

Manage your shared element in Composer

When you drop a shared element onto a page or banner, the usual gear icon will be replaced with a Shared button.

Make a Shared element unique - "Orphan and Edit"

You can still edit Ehared elements that have been placed onto a page. When you click the Shared button, you'll be prompted to decide an option: Orphan and Edit or Edit Shared.

• Orphan and Edit means you can work on this copy of the Shared element in isolation. After a Shared element has been orphaned, it will act like an independent, non-shared element.
• Edit Shared means you will edit the saved master copy of the Shared element.

Share an Accordion or Tabs element

You may notice that an Accordion or Tabs Element does not have the Share button in the top right corner. It's not possible to share one of these Elements directly.  

To share an Accordion or Tabs Element, first place the element into a Container element, then you can share the Container element.

Share a Container element

Container elements can be shared and reused on other pages. All elements inside the Container will be included when the shared Container is added to another page.

Delete a shared element

Shared elements can be deleted when no longer needed and when you want to remove this as an option showing up in the Element library for your users.

• Step 1: Navigate to Elements tab
  To delete a shared element, back out of the Pages menu and click on the Elements tab in the left navigation of Composer. You may also click directly on the element in a banner and you will be taken straight to the Elements tab in Composer.

• Step 2: Choose the element you would like to delete.
  Click the trashcan icon in the bottom right corner. 

• Step 3: Decide how you want to delete your shared element
  A window will pop up saying "Are you sure you want to delete this shared element", telling you how many times this element is used, and giving you two more options: 
  
  
  • Orphan elements on all pages: The element stays on the page, is no longer shared, and can be edited individually.
  • Delete elements on all pages: This selection removes this shared element from any page that it lives on. It will no longer be visible. 

Set permissions for Shared elements

Grant access for your admin users to also manage Shared elements by going in to your Composer Global Permissions area and locating the column labeled Shared Elements.

• Not Allowed means users will not see the Elements area in Composer left navigation. 
• View means users will see the Elements area but not be able to edit or manage any of the Shared elements listed there. This level cannot Orphan and Edit a shared element on a page. 
• View & Edit level allows for the ability to make changes to a Shared element in the Elements area, including the Orphan and Edit feature, but users cannot Publish their changes. 
• View, Edit & Publish provides for the user to make changes, as well as Orphan and Edit, a Shared element. They can also Publish those changes. 
• View, Edit, Publish & Delete means the admin user can make changes, Orphan and Edit a Shared element, and also has the added ability to Delete a Shared element from the Elements area. 
• Admin permission level is the highest level which allows for all of the management of tasks within the Elements area and also includes the ability to manage Permissions levels of other admin groups in Global Composer permissions.