Upload Athletics Manager data

With the Athletics upload datasheet, site administrators can quickly upload athletics information into Athletics Manager. If you are not comfortable with uploading your own data, please submit a support ticket for a Finalsite Support team member to assist you.

The datasheet includes five tabs (Teams, Rosters, Opponents, Locations, and Events), each of which must be saved as a tab-delimited text file and uploaded separately. This article will describe the process for each upload.

Note: Since this upload does not use any form of import ID, it is considered a “one-time” upload. This means, if you attempt the upload again due to the fact you received an error the first time, the second upload attempt will create duplicates.

Save as tab-delimited text file

Once you have filled in all the information on the datasheet, you will need to save each tab as a tab-delimited text file. This will allow you to upload the datasheets into Athletics Manager.

Note: Before uploading, the instructions rows must be removed from the datasheet. Column headings, however, should not be removed from any tab in the datasheet. Also, any additional columns that are not in the original datasheet will need to be removed.

To save the file in your spreadsheet program:

1. Click on File.

2. Choose Save As.

3. Enter the file name.

4. Change “Save as type” to “Text (Tab delimited) (*.txt).”

5. Click Save.

Uploading teams

1. Go to the Athletics Manager Dashboard.

2. Click the “Upload Data” button on the left.

3. Choose Data Type “Teams.”

4. Click “Choose File.”

   Note: This needs to be the tab-delimited text file.

5. Click “Upload Data.”

6. Verify that the “Uploaded Columns” names match the “Database Columns” dropdowns.

7. Click “Review Data.”

8. Click “Import Data Now.”

After the “Import Data Now” button has been clicked, the page will reload and change the checkboxes in the far left column to “OK.”

Uploading opponents

If you are uploading existing opponents in order to update fields, then you will need to make sure that the name of the Opponent in the datasheet matches EXACTLY the way it is spelled in the Opponents section of the Athletics Manager.

1. Go to the Athletics Manager Dashboard.

2. Click “Upload Data” on the left.

3. Choose Data Type “Opponents.”

4. Click “Choose File.”

   Note: This needs to be the tab-delimited text file.

5. Click “Upload Data.”

6. Verify that the “Uploaded Columns” names match the “Database Columns” dropdowns.

7. Click “Review Data.”

8. Click “Import Data Now.”

After the “Import Data Now” button has been clicked, the page will reload and change the checkboxes in the far left column to “OK.”

Uploading locations

Once the Opponents are uploaded into the Athletics Manager, they automatically are listed in the Locations section as well. Therefore, you will not need to upload the Opponents tab into the Locations section of the Athletics Manager.

If you are uploading existing locations in order to update fields, then you will need to make sure that the name of the Location in the datasheet matches EXACTLY the way it is spelled in the Locations section of the Athletics Manager.

1. Go to the Athletics Manager Dashboard.

2. Click “Upload Data” on the left.

3. Choose Data Type “Locations.”

4. Click “Choose File.”

   Note: This needs to be the tab-delimited text file.

5. Click “Upload Data.”

6. Verify that the “Uploaded Columns” names match the “Database Columns” dropdowns.

7. Click “Review Data.”

8. Click “Import Data Now.”

After the “Import Data Now” button has been clicked, the page will reload and change the checkboxes in the far left column to “OK.”

Uploading events

When uploading events, you should only upload NEW events. The upload will not update existing events located in the Athletics Manager. If you wish to update events, you will need to do this individually within the Athletics Manager. Existing events that are uploaded again will create duplicates in your Athletics Manager.

1. Go to the Athletics Manager Dashboard.

2. Click “Upload Data” on the left.

3. Choose Data Type “Events.”

4. Select the team for which you want to upload events, or leave “Use team name from import file” selected if the teams are specified in the datasheet.

5. Click “Choose File.”

   Note: This needs to be the tab-delimited text file.

6. Click “Upload Data.”

7. Verify that the “Uploaded Columns” names match the “Database Columns” dropdowns.

8. Click “Review Data.”

9. Click “Import Data Now.”

After the “Import Data Now” button has been clicked, the page will reload and change the checkboxes in the far left column to “OK.”

Uploading rosters

1. Go to the Athletics Manager Dashboard.

2. Click “Upload Data” on the left.

3. Choose Data Type “Rosters.”

4. Select the team for which you want to upload constituents, or leave “Use team name from import file” selected if the teams are specified in the datasheet.

5. Click “Choose File.”

   Note: This needs to be the tab-delimited text file.

6. Click “Upload Data.”

7. For Membership Action, select “Append uploaded players to team(s)” if the constituents should be added to the current roster, or “Purge existing players from team(s)” if the roster is going to replace the current roster.

8. Under Role Validation, you can select a role from the dropdown list to check whether the constituent belongs to the correct role to be a team member, or choose “Any role” to skip this step.

9. Verify that the “Uploaded Columns” names match the “Database Columns” dropdowns.

10. Click “Review Data.”

11. Click “Import Data Now.”

After the “Import Data Now” button has been clicked, the page will reload and change the checkboxes in the far left column to “OK.”

Error when uploading

If you receive any kind of error when uploading the datasheets, please click “Send Error” and submit a “Submit Data for Upload” Support Ticket with the datasheet in question attached. A member of the finalsite team will review the datasheet and the error and then upload the remaining portion of the datasheet into your site.

Athletic syncs

The finalsite Athletics Manager has the ability to sync with Schedule Star (HighSchoolSports.net) and CIAC. If your site is set up to syncs with one of these providers, then the uploads do not apply since the information is being pulled in from the provider.