Restrict page visibility with Access Control

When there’s information on your site that you want disseminated to specific groups of constituents at your school, there are ways for you to restrict page visibility to certain groups or roles. This article will show you how it works! 

In this Article

• Access Control: Password vs Passkey Phrase
  
  • Option #1: Log in to gain page access
  • Option #2: Log in first, then enter Passkey Phrase
  • Option #3: Without login, site visitor enters Passkey Phrase
    • Passkey Phrase Warning

Access Control: Password vs Passkey Phrase

The Page Settings gear in the bottom right corner of any page is where you can restrict access of that page to be viewed by only those groups or roles you select.

There are three different ways to restrict a page:

• Log in to gain page access: Require constituent to log in to view content.
• Log in first, then enter Passkey Phrase: Constituent will log in and then view the page by entering a Passkey Phrase.
• Without login, visitor enters Passkey Phrase: Visitor could be anyone who has the link to the page. They view the content on this page by entering the Passkey Phrase.

To begin, navigate to the page whose access you'd like to restrict. Open up Page Settings and click on the Access Control tab.

Option #1: Log in to gain page access

This option requires a constituent to log in to view page content. Under "Who can access this page?" select Constituents Only where you will then be able to select groups to be included.

• Underneath Roles, all of the groups from Group Manager are displayed.
• Expand out the arrows and select other created Groups from Group Manager.
• Use the checkboxes to select which roles or groups will be able to see this page.  
• Click Save.

These selected groups will be able to view the content on this page once logged in. 

Option #2: Log in first, then enter Passkey Phrase

• To set this up, find "Who can access this page?" and select Constituents Only where you will then be able to select groups to be included.
  • Underneath Roles, all of the groups from Group Manager are displayed.
  • Expand out the arrows and select other created Groups from Group Manager. 
  • Use the checkboxes to select which roles or groups will be able to see this page.  
• Enter a Passkey Phrase into the blank to set the phrase that people will need to enter. 
• Click Save.

These selected groups will be able to view the content on this page once logged in and having entered the correct Passkey Phrase. 

Option #3: Without login, site visitor enters Passkey Phrase

You can hide a page from general access without requiring users to log in and only requiring a Passkey Phrase. Here's how it works! 

• Under "Who can access this page?" select Everybody or Constituents Only where you will then be able to select groups to be included.
• Enter a Passkey Phrase into the blank to set the phrase that people will need to enter. 
• Click Save.

These groups will then be able to view the content on this page once they enter the Passkey Phrase.