Athletics Manager admin permissions

Misty Flowers

November 15, 2019 20:02

Athletics Manager permissions are set at two levels: Global (module-wide access via the Admin Users module) and Granular (per-team or per-category access). Global Admin gives full access; non-Admin global access can be refined at the granular level to limit which teams or data types a user can manage.

💡Quick answers

Where are Athletics Manager Global permissions set? In the Admin Users module (People icon > Admin Users); check the Athletics Manager or Athletics Manager (Admin) box for the relevant admin group.
What is the difference between Athletics Manager and Athletics Manager (Admin) at the Global level? Athletics Manager grants limited module access with further control set via granular permissions; Athletics Manager (Admin) grants full, unrestricted access to all features and the ability to set permissions for others.
Setting granular permissions for a specific team or calendar? In Athletics Manager, open the team or calendar settings and use the Rights tab to assign specific admin groups or users with View, Edit, or Admin access to that item only.
Can team coaches be given access to update their own team's data only? Yes; use granular permissions to give coaches access to their specific team's roster, events, and profile without access to other teams or the broader Athletics Manager settings.

As you are deciding who needs to help with the athletics module, consider the different permission levels you can set. Global Level permissions apply to the entire module, then you can set Granular Level permissions on a smaller scale, such as by individual team. In this article, we’ll describe the process for granting admin permissions within Athletics Manager.

Set Global Level permissions in the Admin Users module

Global permission settings are controlled in the Admin Users module and determine whether users can access Athletics Manager from the module menu.

admin users module.png

athletics manager in admin users module.png

There are two options related to Athletics Manager that can be granted to an admin user group:

Athletics Manager (Admin) - Allows users complete access to the Athletics Manager module, AND users are allowed to set module-level permissions for other users.
Athletics Manager - Allows users to access the Athletics Manager module, but they are restricted in what they can do there by their module-level permissions.

Important Note

File Manager Rights: Athletics Manager uses File Manager as its file storage option. Therefore, this group also needs rights to upload and use File Manager in order to add photos or PDFs as resources within Athletics Manager.

Set Granular Level permissions by Team

Granular permissions determine what a user can do once they have accessed Athletics Manager.

Click on the Teams tab, choose a team you want to assign rights to, and select the Team Rights button on the left.

team rights area.png

There are two tables:

Groups: Assign rights for the team to a group, use the green Add Group Access button. A dropdown will populate with all groups that have “Athletics Manager” but not “Athletics Manager (admin)” rights in Admin Users.
Users: Choose Add User Access to filter by groups, then choose a user from that group.

Below that, you can choose the level of rights.

add group right.png

Team Administrator: Users with this access have rights to edit information on all of the tabs in Athletics Manager for the team (except for the Rights tab). They can update the roster, create events, edit coaching staff details, etc.
Event Publisher: These users have full access to the team's Events tab only. They can update and edit any information related to any scheduled team events, add new events, edit existing events, and edit and publish scores.
Results Publisher: These users have limited access to the team's Events tab. They can edit the "Result" (win/loss), "Score," and "Recap" data for each scheduled team event, which is published to the live site as soon as it is saved.
Results Editor: These users have the same level of access as the Results Publisher, but when the event information is saved, the information is NOT published to the live site. Instead, someone with publishing rights will need to log into Athletics Manager and publish the saved results.

In the Users table, you can also specify who receives emails about results for the team being posted, if they have publication rights. Click on the X under “Results Email” to turn it into a checkmark and enable email notifications.

Finalsite's Three-Step Guide to Setting Permissions

For an overview on how permissions work within the Finalsite system, read, "The Finalsite Guide to Permissions" where you can find a List of Permission Guides for each area.