Collect and manage form results

After your form is active, results from the form will be available on the “Submissions” tab of the form. When your form has at least one submission, you can also jump directly to the form submission using the icon on the Forms List.

Each field in the form will be shown as a column header in the submissions table. 

Note: By default, the header will be the field’s Label. To change this, go to the Advanced Settings section of the field’s settings and add text to the Results Label field.

Click on a header to sort the table by that field, or click on the funnel icon to filter the results.

To filter a select field column, choose one or more of the options given in the field from the first dropdown, then choose whether to include “all” or “any” selected. “Include all selected” means that only results with each of the choices indicated will be displayed, while “any” means that results with at least one of the choices will be shown. If you select Choice A and Choice B, then choose “include any selected,” results will be returned that have Choice A, Choice B, as well as both choices A and B.

Click on a row to see the full form results.

To delete a result, click on the trashcan icon to the right of the row.

Form submissions can be exported as a .CSV file by clicking on the “Export” button. The export will start automatically, and you will be notified by email when it is completed. Click on the button in the email to download the file. The link will be valid for 24 hours.

Note: Pop-up or ad blockers may prevent your file from downloading automatically from the emailed link. Manually download your file by selecting "Click Here."

Want to limit the number of form submissions allowed? Check out Limit total form submissions to learn how!

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  • In the old forms manager, I could set it so that a submission would be shared with specific colleagues as they came in. Is that still available with the new system? How do I set who is notified when data is received?

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  • Hi Sherri! Great question! You can absolutely still do that with new Forms, and even send results to specific people based on the form responses. These options are located in the Submit button settings. You can read all about it in this article:

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  • Is there a way to print individual form responses? I know I can export all submissions but I would really like to print individual responses as pdfs. This feature was available in forms manager.

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  • Hi Tyler,
    We haven't added in printing submissions yet, but I feel certain someone has suggested it on our Finalsite Ideas platform. Head over there to add your vote and let our product team know why they should prioritize this feature!

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