Set up an exception calendar

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Misty Flowers

  Ready to get started with New Calendars? 

This article is for Calendar Manager module users. 

We're excited to share our updated plan and timeline for transitioning to the New Calendars module. Thank you for your patience and support as we work to make this migration smooth. Although our original timeline has shifted, we're confident this revised plan will ensure a successful rollout.

  • Now – June 2025:  Seeking 100 clients for early migration. Due to the large volume of requests received, the form has been disabled. If you are selected, expect us to reach out before the end of June with next steps.
  • July 2025 - December 2025: Clients not selected for early migration can initiate their own fully automated migration. We'll reach out with more details.
  • January 2026: All clients can initiate their automated migration.
  • August 31, 2026: End of Life for Calendar Manager. Remaining clients will be migrated.

Learn more about New Calendars: 

Exception calendars are a way to display holidays and other occasions when the school will be closed, as well as to instruct other calendars not to schedule recurring events on those days.

To create an exception calendar, create a new calendar in Calendar Manager and choose the Calendar Type “Exception.”

exception1.png

Create all-day events for days on which other events should not be scheduled, such as spring break or teacher work days. These will display as normal if you show the calendar on a page.

exception2.png

Going forward, when you schedule an event that repeats, you’ll see the exception calendar as an option to “Avoid Dates on.”

exception3.png

Select this calendar, and the event will not be scheduled on any date that the exception calendar has an event saved.

Important Note

The exception calendar does not work retroactively. If you add an event to the exception calendar after an event has already been scheduled on that day, the existing event will not be updated. To resolve the calendars, return to the existing event and click the “Update” button.

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