Integrate an Outlook calendar into Calendar Manager

Avatar
Misty Flowers

  Ready to get started with New Calendars? 

This article is for Calendar Manager module users. 

We're excited to share our updated plan and timeline for transitioning to the New Calendars module. Thank you for your patience and support as we work to make this migration smooth. Although our original timeline has shifted, we're confident this revised plan will ensure a successful rollout.

  • Now – June 2025:  Seeking 100 clients for early migration. Due to the large volume of requests received, the form has been disabled. If you are selected, expect us to reach out before the end of June with next steps.
  • July 2025 - December 2025: Clients not selected for early migration can initiate their own fully automated migration. We'll reach out with more details.
  • January 2026: All clients can initiate their automated migration.
  • August 31, 2026: End of Life for Calendar Manager. Remaining clients will be migrated.

Learn more about New Calendars: 

This article shows you how to integrate an Outlook calendar so that it will dynamically push events into multiple areas of your platform.  

In this Article

Connecting an Outlook calendar into Calendar Manager is a fast and efficient way to update events dynamically for your community. This way you can: 

  • flow events into your CMS to be displayed on any Composer page.
  • insert events dynamically into the Messages module.
  • push events to Mobile Apps.

Integrate vs upload

An integration initiates a one-way dynamic sync to flow events in from another calendar source to continually appear and update in Calendar Manager and anywhere you have linked that calendar using a Calendar Element. However if you are interested in single bulk upload of events, check out our article, "Add calendar events in bulk." 

Step 1: Login to your Outlook account on the web

Go to Outlook.com and sign in with your account.

Step 2: Configure Outlook settings

  • Click on the Settings gear in the top right corner. 
  • Select View all Outlook settings at the bottom. 

Step 3: Publish your calendar

  • Navigate to Calendar > Shared calendars.
  • In the Publish a calendar section, choose the calendar you want to share. 
  • Select Can view all details in the second dropdown. 
  • Click Publish.

Step 4: Find and copy the .ics link

  • After publishing, you will see two links: an HTML link and a .ics link. 
  • Copy the .ics link. 

Step 5: Paste the .ics link to connect the calendar in Calendar Manager

1. Next, open up Calendar Manager in Finalsite. Click the New Calendar button on the Dashboard.

create new calendar.png

2. Set Calendar Type to Live iCal, and paste the copied URL into the Live URL field before clicking the Create button at the bottom of the window.

create live ical calendar.png

Now, events from Outlook will automatically populate the calendar. As new events are added into Outlook, they'll be pulled into the Finalsite calendar, as well.

Step 6: Allow time for the sync to complete

iCal refresh rates are based on the file size of the iCal feed coming over (in other words, how many events have been created on that calendar). This is explained in the article Using iCal feeds to synchronize multiple calendar systems.

The sync rates are:

  • For a calendar 0 - 500 kilobytes: hourly

  • For a calendar 500 kilobytes - 1.5 megabytes: nightly

Was this article helpful?
0 out of 0 found this helpful

Comments

0 comments

Please Sign in to leave a comment if you don't see the comment box below.