Galleries in Resources group media files from any folder for display on site pages without changing where files are stored. A file can appear in multiple galleries, and galleries can be public or private. This article covers creating galleries, adding media one at a time or in bulk, managing usage, and safely deleting galleries.
💡Quick answers
- What is the difference between Resources and Galleries? Resources stores your files (like a pantry of ingredients); Galleries groups selected files from Resources for display in specific ways on your site. You must have files in Resources before adding them to a gallery.
- Can a file be added to more than one gallery? Yes; adding a resource to a gallery does not move it out of Resources, so the same file can appear in multiple galleries simultaneously.
- Adding media to a gallery in bulk from Resources? In the Resources module, check the boxes next to multiple files, then click "Add to Existing Gallery" or "Add to New Gallery" from the panel that appears on the right.
- Is it possible to see which pages use a gallery before deleting it? Yes; click the GPS/Where Used icon on the gallery to see a breakdown of every page and banner where it is currently connected, with direct links to each location.
- What happens to files in Resources when removed from a gallery? Nothing; removing a resource from a gallery only stops it from displaying in that gallery. The file remains in your Resources library.
Galleries is an area that exists within Resources for you to create and manage batches of media together to display in targeted ways on your site. This article will show you how it works!
Reference your Instructions Page and Style Guide
This article is meant to outline general recommended guidelines. Every site is unique; however, and exact dimensions for your site's custom treatments, enhancements, and directions can be found in these places in your page tree:
In this article
- Resources vs Galleries
- Galleries overview
- Add media into a public gallery
- Add media into a private gallery
- Manage gallery usage and removal
Resources vs Galleries
Resources is the area in your CMS where you organize your resources. First, you place your media into Resources before you can do anything else. Resources is like your pantry of ingredients where you organize items in individual containers (flour, sugar, chocolate chips).
Galleries is the area where you gather batches of resources (even from multiple different folders in Resources) for the purpose of displaying them in unique ways. Galleries is like when you're baking something sweet and grab a few cups of flour, sugar, and other ingredients to create a tasty treat. You can't start whipping up "recipes" in Galleries until you have your "ingredients" in Resources!
Galleries overview
Galleries organize your resources for use on your website, like folders. Unlike folders, they do not impact the URL of a resource. This means you can move files and add them to more than one gallery. Galleries provide the organizational benefit of folders without locking your files into a permanent location in your storage system.
Create a new top-level gallery by clicking Create Gallery on the Galleries tab, or add a gallery under an existing one by clicking Create Gallery on the three-dot Action Menu of the desired parent gallery. Choose a name, and add a description or thumbnail if desired.
Galleries can be moved after they are created by clicking on Move Gallery from the three-dot Action Menu. You can change the name, description, or thumbnail of a gallery after it is created by selecting Settings from the Action Menu.
It is not required to be a site admin to access or upload to a gallery. Permissions for galleries can be set for specific groups in Group Manager. Refer to the Resources permissions article for more information about this process.
Add media into a public gallery
Important Note
Moving media into a gallery does not move them out of Resources. You are only taking a copy of this media file and placing it into a gallery where it can be displayed for a particular purpose.
There are different ways to add your media into a gallery:
Start in Galleries
In Galleries area, you can add a resource one at a time to a selected gallery.
- In Galleries, click the + Public Resource button.
- Select an existing file from Resources or upload a new resource from another location.
- Click the Update button on the bottom right of the screen to finalize the change.
Start in Resources
In the Resources module, you can add a resource one at a time to a selected gallery.
- Select a resource.
- Click the + in the Quick Actions Panel to add the media file to a gallery.
Start in Resources
- When in the Resources module, click the checkmark next to multiple resources to select them together for a bulk action.
- The checkmarks will open up the panel to the right.
- Click Add to Existing Gallery or Add to New Gallery to add these images into a gallery.
Add media into a private gallery
The Galleries area also has a folder for creating private galleries.
To add media into a private gallery:
- Click +Create Private Gallery or click into an existing gallery.
- Click +Private Resource to add a resource into a private gallery.
- Be sure to click Update in the bottom right corner to save changes.
Manage gallery usage and removal
Locate gallery placements
When managing your media, it is easy to lose track of exactly how many pages a single gallery might be appearing on. To prevent unintended changes or broken layouts across your site, Composer includes a "Where Used" feature for Galleries. This tool provides instant visibility into every page or banner that references a specific gallery.
Audit your gallery usage directly within the Resources module in the Galleries tab:
- Go to Resources → Galleries and select the gallery you wish to investigate. Click on a specific image or the gallery itself.
- Locate and click the GPS symbol (Where Used).
- Review the Usage popup to see a breakdown of the gallery's footprint:
- Categories: Usage is categorized by location type, such as Pages, Banners, or Posts.
- Count: Each header displays the number of times the gallery appears in that category.
- Redirect: Click the arrow icon next to a page name to open that exact location in a new tab for review.
Best practices for deleting galleries
Take these steps anytime you plan to delete a gallery:
- Check "Where Used": Always click the GPS icon first to confirm where the gallery is live.
- Verify zero usage: If the results list is empty, delete the gallery with confidence.
- Redirect and replace: If the gallery is still active, use the direct links provided in the modal to navigate to those pages and assign a replacement gallery or remove the gallery element before deleting the source.
Remove media from a gallery
- To remove a resource from a gallery, click on the resource, then click on the Remove from Gallery
icon underneath the resource preview image.
⚠️ Important Note
Removing a resource from a gallery does not delete the file from your Resources library; it only stops it from displaying in that specific gallery.
- After you have removed resources from a gallery, click the Update button on the bottom right of the screen to finalize the change.
Comments
Please Sign in to leave a comment if you don't see the comment box below.