In this Article
- Resources vs Galleries
- Galleries overview
- Add media into a public gallery
- Add media into a private gallery
- Remove from a gallery
Resources vs Galleries
Resources is the area in your CMS where you organize your resources. First, you place your media into Resources before you can do anything else. Resources is like your pantry of ingredients where you organize items in individual containers (flour, sugar, chocolate chips).
Galleries is the area where you gather batches of resources (even from multiple different folders in Resources) for the purpose of displaying them in unique ways. Galleries is like when you're baking something sweet and grab a few cups of flour, sugar, and other ingredients to create a tasty treat. You can't start whipping up "recipes" in Galleries until you have your "ingredients" in Resources!
Galleries overview
Galleries organize your resources for use on your website, like folders. Unlike folders, they do not impact the URL of a resource. This means you can move files and add them to more than one gallery. Galleries provide the organizational benefit of folders without locking your files into a permanent location in your storage system.
Create a new top-level gallery by clicking Create Gallery on the Galleries tab, or add a gallery under an existing one by clicking Create Gallery on the three-dot Action Menu of the desired parent gallery. Choose a name, and add a description or thumbnail if desired.
Galleries can be moved after they are created by clicking on Move Gallery from the three-dot Action Menu. You can change the name, description, or thumbnail of a gallery after it is created by selecting Settings from the Action Menu.
It is not required to be a site admin to access or upload to a gallery. Permissions for galleries can be set for specific groups in Group Manager. Refer to the Resources permissions article for more information about this process.
Add media into a public gallery
Important Note
Moving media into a gallery does not move them out of Resources. You are only taking a copy of this media file and placing it into a gallery where it can be displayed for a particular purpose.
There are different ways to add your media into a gallery:
Start in Galleries
In Galleries area, you can add a resource one at a time to a selected gallery.
- In Galleries, click the + Public Resource button.
- Select an existing file from Resources or upload a new resource from another location.
- Click the Update button on the bottom right of the screen to finalize the change.
Start in Resources
In the Resources module, you can add a resource one at a time to a selected gallery.
- Select a resource.
- Click the + in the Quick Actions Panel to add the media file to a gallery.
Start in Resources
- When in the Resources module, click the checkmark next to multiple resources to select them together for a bulk action.
- The checkmarks will open up the panel to the right.
- Click Add to Existing Gallery or Add to New Gallery to add these images into a gallery.
Add media into a private gallery
The Galleries area also has a folder for creating private galleries.
To add media into a private gallery:
- Click +Create Private Gallery or click into an existing gallery.
- Click +Private Resource to add a resource into a private gallery.
- Be sure to click Update in the bottom right corner to save changes.
Remove from gallery
To remove a resource from a gallery, click on the resource, then click on the Remove from Gallery icon underneath the resource preview image. This will remove the resource from the gallery, but will not delete it from Resources.
After you have removed resources from a gallery, click the Update button on the bottom right of the screen to finalize the change.
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