When an admin with edit-only access submits a Request to Publish, designated approvers receive an email notification and can approve or deny the request directly in Composer. This article covers the approver's workflow for reviewing and acting on publish requests.
đź’ˇQuick answers
- How does an approver know a page is waiting for review? They receive an email notification when a Request to Publish is submitted.
- Where do the Approve and Deny buttons appear in Composer? On any page in Requested Publish status; the options appear at the bottom of the Composer view for that page.
- What happens if a request is approved? The page is published and an approval email is sent to the requester.
- What happens if a request is denied? The page returns to Draft status (retaining all edits) and the requester receives a denial email with any comments provided.
- Does this feature work on sites still in deployment? No; the site must be live for the request to publish feature to work correctly.
Are you an admin user who is assigned to publish pages on behalf of others? This article will help you understand how it works.Â
Admin users who are not granted permission to publish pages will see a Request to Publish button in the bottom right corner. When this button is clicked, admin users with higher levels are notified of this request.
Important Note for Sites in Deployment
The request to publish page feature works best when your website is live. Please ensure your site is launched before attempting to request approval to avoid delays or errors.Â
How to approve a page to be publishedÂ
- When a request to publish has been made, you will receive an email notification.
- When a page is in Requested Publish status, in Composer the admin can either Approve or Deny the request.
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Approved: If the request is approved, the page is published and an approval email is sent to the requester.
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Denied: If the request is denied, the page is returned to Draft status (retaining any changes) and a denial email is sent to the requester with any provided comments.
The publish request statuses will also be reflected in the page history view to indicate:
- Publish Requested
- Publish Request Cancelled
- Publish Request Denied
- Published
Other Related Resources
- "How to request to publish a page": this article is for an admin user without publishing rights to know how to request to publish a page.
- "Use the request to publish page feature": this article is for main site admins to know how to set up the system of requesting and approving pages on behalf of their team
- "How to approve a page to be published": this article helps admin users to learn how to approve a page someone else is requesting to be published.
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