Calendar Manager lets you set up a workflow where site visitors submit event requests for admin review and approval. Setup requires enabling two settings: "Allow site visitors to post requested events" in calendar settings and "Display Request Event control" in the Calendar element.
💡Quick answers
- What must be enabled in calendar settings to accept event requests? Check "Allow site visitors to post requested events" in Calendar Settings and enter an Owner's Email to receive request notifications; click Update to save.
- Enabling the request event button on a Calendar element? In the Calendar element's General Settings, enable "Display Request Event control"; a green + icon then appears on the element for visitors to submit requests.
- Are submitted event requests published automatically? No; they appear in a "Suggested Events Waiting for Approval" section on the Calendar Manager dashboard until a calendar admin publishes them.
- Can any Calendar Manager admin approve a suggested event, or only the calendar owner? Any Calendar Manager admin can approve or delete suggested events; the calendar owner is notified by email but does not have exclusive approval rights.
Ready to get started with New Calendars?
This article is for Calendar Manager module users.
We're excited to share our updated plan and timeline for transitioning to the New Calendars module. Thank you for your patience and support as we work to make this migration smooth. Although our original timeline has shifted, we're confident this revised plan will ensure a successful rollout.
- Clients interested in migrating to the new module can submit a request to their Client Success Manager or email clientsuccess@finalsite.com.
- October 2026: All clients on Calendar Manager will have access to the automated migration utility.
Learn more about New Calendars:
Events for your organization may come from any number of places, not just your website administration team. Empower those event creators to submit their events to the calendar without giving them access to the back end of your site.
Step 1: Configure the calendar
On the Calendar Settings screen, select the checkbox for "Allow site visitors to post requested events." This enables that calendar to receive requested events.
When the checkbox is selected, a new field for "Owner's Email" will appear. Enter the email address of a Calendar Manager admin who has publish rights for this calendar. This person will receive a message any time an event is requested for this calendar.
Click "Update" to save your settings. Repeat this process for any calendars you want to have site users add events to.
Step 2: Configure the Calendar element
In order for users to request their events, you have to give them a place on the website to do so. That's where the Calendar element comes in. In the Calendar element settings, enable the "Display Request Event control" setting in the General Settings section.
With this setting enabled, and at least one calendar displayed in the element that has the "Allow site visitors to post requested events" setting enabled, a green "+" icon will appear in the top-right corner of the element, where users can request events.
Step 3: Request and approve suggested events
With this combination of settings, a user can visit the calendar page, click on the "+" icon, and access a form to submit an event request.
Along with a field for the requester's name and email, the form has fields to complete the title, date, time, location, recurrence, notes, description, and priority for the event. They can attach the event to any or all calendars displayed in the element that have the "Allow site visitors to post requested events" setting enabled. They will click "Post This Event" to submit the event to Calendar Manager for approval and email the calendar owner.
Important Note
The event will not be added to the calendar until it has been approved by a Calendar Manager admin.
On the Calendar Manager dashboard, a new section will appear for "Suggested Events Waiting for Approval." Event details will appear underneath with a "P" icon next to it, indicating that it needs to be published.
Click on the "P" icon to publish the event immediately, or click on the pencil icon to bring up the event details and review and edit them.
Important Note
"Suggested Events Waiting for Approval" appears for all Calendar Manager admins, not just the calendar owner. Any admin can approve or delete a suggested event. If you receive an email as the calendar owner and do not see a suggested event to be published, first check with other Calendar Manager admins to confirm that they did not take action on the event.
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