This article covers reviewing event registration data in legacy Forms Manager, including the Waitlist, Roster, Seating Report, and Results views.
đź’ˇQuick answers
- Where do you view a summary of event registration activity? The Registration tab shows a summary broken out by seating type and RSVP status, including registrant counts, waitlisted attendees, and seats available.
- How do you offer a waitlisted registrant a seat? Click the Waitlist button, then use the edit pencil next to the email address to offer a seat or delete the request, with options for seat count and offer expiration.
- Where do you see a list of completed registrations? The Roster view shows completed registrations, filterable by seating type or registration element, and lets you edit attendee info or cancel a registration.
- What does the Seating Report show? It displays registration information individually for each configured seating type, with the same filter and edit controls as the Roster.
- Can you see registration and form data together in one view? Yes; the Results tab combines seating information and form data, and clicking Seating filters the view to include seating details.
This article refers to our legacy product, Forms Manager. For the best Finalsite experience, we recommend using our newest product, Forms, which is already available to you in your modules list. To learn more, please review our New Forms FAQ or Compare Forms and Forms Manager.
The first thing you see when you click the Registration tab is a summary of activity on your event. Registration information is broken out by seating types and by RSVP invitations. In the summary, you can view the number of registrants who have signed up for each seating type, the number of waitlisted registrants, and the number of seats available.
Waitlist
The Registration tab in Forms Manager shows you all of the registration data from a given form.
You can view any seating type’s waitlist by clicking on the "Waitlist" button on the left-hand nav bar. Print or export the waitlist by clicking the buttons at the top of the screen. Click on the edit pencil next to the email address to offer the respondent a seat or delete their request. Options are available for how many seats to offer and when the offer will expire, as well as a custom message to send the respondent.
Rosters
Likewise, the “Roster” button will show you a list of completed registrations. The list can be filtered by seating type or by each of the Registration Elements on the form.
You can edit the attendee info by clicking the pencil icon next to their name. You can also cancel the registration from this screen by selecting the checkbox at the end of the row.
Seating Report
The “Seating Report” allows you to view registration information individually for each seating type that you've configured. As with the Roster, you can use the filter controls to narrow down the view of your data, and you can use the edit pencils to edit the attendee info.
Results tab
Finally, you can view a combined view of the seating information and form data on the Results tab of the form. Click the “Seating” button to access a view of the results data that includes seating information, and use “Set Columns” to customize the view.
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