This article explains how to use Resources to let portal constituents upload photos and files to a dedicated folder, including keeping uploads hidden until reviewed and saving staff time on manual uploads.
đź’ˇQuick answers
- Can portal users upload files directly to site folders? Yes, Resources allows constituents to upload to regular site folders rather than only their personal folders, so you can set up a dedicated folder for parent and constituent uploads.
- Are uploaded files visible to site visitors right away? No, uploaded files stay hidden until an admin adds them to a gallery or places them individually on a page.
- Why set up a dedicated upload folder for constituents? It gives you a new source of photos and files from parents and constituents without relying on them to email content to staff.
- Does this workflow reduce staff workload? Yes, it saves staff the time previously spent manually uploading photos and files that were sent in over email.
Resources adds the ability for constituents to upload to regular site folders, not just personal ones. Take advantage of this and create a workflow that allows parents and other constituents to upload photos and other files to a dedicated folder. No one will see the files until you have added them to a gallery or individually placed them on a page, but you’ll have a new avenue to obtain resources to use on your site that you otherwise would have missed out on. This also saves your staff time previously spent uploading photos sent over by email!
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