This article explains how to grant new administrators access to restricted Multimedia Manager content, including setting admin rights versus viewing rights and password protection.
💡Quick answers
- Why can't a new admin see restricted Multimedia Manager files? New administrators do not automatically receive permission to view restricted content; an existing admin must manually grant them viewing rights.
- How do you give an admin edit access to a channel or folder? Navigate to the channel or folder, click Admin Rights, and use the checkboxes to select which administrators can add, delete, or edit its content.
- What is the difference between admin rights and viewing rights? Admin rights control who can edit content in a channel or folder, while viewing rights control whether that content appears on the site for specific roles or groups.
- How do you restrict which roles can view a folder's content? Click the View Rights button on the channel or folder, then use the checkboxes to select the roles or groups allowed to see it.
- Can a folder be both role-restricted and password protected? Yes; if you set both, only users in the authorized roles or groups will see the folder at all, and they will still need to enter the password to view it.
This article refers to our legacy product, Multimedia Manager. For the best Finalsite experience, we recommend using our newest product, Resources, which is already available to you in left navigation by clicking on the folder icon. Learn more at "Resources overview."
New administrators will not automatically get permission to view files in Multimedia Manager that have restricted viewing rights. An existing admin must manually give the newly created administrator viewing rights to those files.
To allow an admin user to edit a channel or folder, navigate to the channel or folder in question and click on the "Admin Rights" button.
In the "Admin Rights" window that pops up, use the checkboxes to select which administrators should have the ability to edit content in the selected channel or folder.
Giving an administrator admin rights means that they will have the ability to add, delete or edit content in that particular channel or folder. By contrast, viewing rights refer to whether or not the contents of a channel or folder will appear on your site. If you apply restricted viewing rights to a channel or folder, then only users who are specifically authorized will ever be able to see that content. Viewing rights are applied at the role or group level, so members of the allowed roles/groups will be able to see the media content, but any other site user will not.
To set viewing rights, navigate to the channel or folder you wish to restrict, and click the "View Rights" button.
In the Viewing Rights window, click the appropriate "View All" link to display the roles or groups configured on your website. Use the checkboxes to select the roles and/or groups that should be allowed to see the content in the selected channel or folder.
You also have the additional option of password protecting the folder or channel. Enter the desired password in the "Password key" field. Any user who tries to access this channel or folder will be asked to enter the password in order to view the content it contains.
Note:Â If you restrict viewing rights to a channel/folder AND require a password, only those users in the authorized roles/groups will even see the restricted folder, and will still have to supply a password.
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