This article covers archiving folders in the legacy Multimedia Manager to free up storage space, including how archived content affects data usage limits and how to hide select files without archiving an entire folder.
đź’ˇQuick answers
- How do you archive a folder in Multimedia Manager? Steps: navigate to the folder in Multimedia Manager, click the Archive Folder button, then click Archive on the confirmation alert window.
- Does archiving a folder reduce data usage? Yes, content in an archived folder no longer counts toward your site's data usage limit.
- Can you still see archived folders in Multimedia Manager? Yes, archived folders remain visible in the channel list but appear in italicized gray text to indicate their archived status.
- Are archived files still visible to site visitors? No, once a folder is archived its content is no longer visible to site users.
- How do you archive only some files in a folder, not all of them? Move the files you want to hide into a new folder and archive that new folder, which keeps existing links to the original folder intact.
- Should new sites use Multimedia Manager or Resources for archiving? Multimedia Manager is a legacy product, so Finalsite recommends using Resources, accessible from the folder icon in left navigation, for the best current experience.
This article refers to our legacy product, Multimedia Manager. For the best Finalsite experience, we recommend using our newest product, Resources, which is already available to you in left navigation by clicking on the folder icon. Learn more at "Resources overview."
Files in Multimedia Manager, especially video files, can take up a large amount of disc space. You can archive your outdated content in order to free up space for new multimedia uploads or other files.
The archiving process is conducted at the folder level.
To archive a folder, navigate to it in Multimedia Manager and click the "Archive Folder" button.
Click "archive" on the Archive Confirmation alert window.
Content in the archived folder will not count toward your site's data usage limit. You will still be able to see archived folders in Multimedia Manager - archived folders appear in italicized gray text when viewed in the channel list.
After a folder has been archived, it will no longer be visible to site users. If you want to archive some but not all of the media files in a particular folder, relocate the files you want to hide to a new folder, then archive the new folder. This will ensure that any links to your existing folder remain intact.
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