Getting started with New Calendars module

  New Product

This article is for our New Calendars module. This new product is currently in closed beta. Additional information for current clients will be sent as soon as possible. Please see the following for additional updates:

In this Article


Finalsite's new Calendars module is where you can store event information from various calendars so that you can display those events on the website. This article describes best practices for using the Calendars module to set up new calendars and to create and display events.

Open up Calendars from the modules menu.

new calendars module.png

Add folders to stay organized

Before you add calendars, create folders so that you can stay organized, grouping similar calendars together in a folder. This will come in handy when you are granting permissions to admin users on your team to set permissions at the folder level when you're not wanting to share the entire module and list of calendars. 

Calendars on the Calendars tab are arranged in folders in the left navigation panel. Create new Folders using the + icon.

Add folder in new calendars.png

Groups vs folders

Our legacy module, Calendar Manager, utilized a system of combining calendars into groups. Instead of groups for organization, our new Calendars module utilizes folders. Organize your calendars into folders as you might have done previously with groups in Calendar Manager.

 Real World Example

Folders are perfect for:

  • Districts looking to organize calendars by schools.
  • Independent schools looking to break up calendars by event type.
Quickstart tips:
  • Organize entire calendars and/or specific events with folders.
  • Each folder can contain its own calendars and/or events and be customized in settings.
  • Each event within a folder can be edited and enabled individually.

Add calendars

Before you can display events on your website, you will need to Add a calendar. Click the + icon next to Calendars, and click Add Calendar.

add calendar .png

add calendar settings general tab.png

Configure the following details:

  • Calendar name
  • Folder 
  • Label (enter Hex/RGB codes to match branding)
  • Calendar Type

Calendar Types

There are three Calendar Types: Standard, Live, and Exception.

three calendar types.png

Standard Calendar Live Calendar Exception Calendar

Benefits of using a Standard Calendar

  • Add events manually into the Calendars module screen.
  • Add events with a datasheet import.
  • Manage all edits here in Calendars.
  • Give admin users access to the Calendars module so they can add and manage their events.

Important Note

The calendar type cannot be changed after the calendar is created.

Connect and create events 

Standard Events Live Events Exception Events

Add Standard Calendar Events

  • Click the Create Event button in the top right corner of the Dashboard, or simply click once on the date you’d like the event to appear on.
  • Enter the fields for Event Name, choose your Start / End date or check the box next to All Day. Decide if event will Repeat and add a Description. 
  • Select the Calendar(s) on which this event will populate. 
  • Add a Location to ensure attendees know where to go (e.g. High School Gym, Elementary Cafeteria, 2nd Floor Computer Lab.)
  • Share event to allows you to share this event on multiple calendars. 
  • Select sharing mode is a setting that either enables or limits the editing of this event by other users.
  • Create multi-day / recurring events to display in a block of dates. This is perfect for displaying school holidays and testing dates together on your calendars.
  • Create an Exception Calendar alongside your Standard Calendars to avoid the scheduling of events on specific days such as holidays and other occasions such as spring break or teacher work days.
  • Follow the steps in the article, "Add events in bulk", to make your calendar setup process even faster and more efficient by choosing to either Upload or Integrate your events. 

Manage calendars

Once your calendars are created and events showing up in your calendar panel, manage your events in an ongoing way as the school year continues on. 

Delete events

Delete Standard Calendar Events: Click on an event. In the top right corner is a trash can where you can easily delete the event.

delete event.png

A window will pop up asking “Are you sure” and allowing you one last chance to consider your action. The event will automatically be removed from Calendars module and also from any Calendar Element.

Delete Live Calendar Events: As with managing and creating events, any events needing to be deleted need to happen in the original source. 

Delete Exception Calendar Events: Click on an event. In the top right corner is a trash can where you can easily delete the event.

Important Note

It’s not possible to delete Live Calendar events in the Calendars module.

Manage event details

Standard Calendar Event details: Click on the event in the calendar panel of the Calendars module dashboard to open the Edit Event window. Change any of the details before clicking Update and saving your changes. Changes will be displayed anywhere you have connected this calendar in a Composer Calendar element.

manage event details in standard calendars .gif
Live Event details:
Edit event details for Live calendars at the original source. Any edits will be synced to your Calendars module and displayed calendars in Composer.

Exception Event Details: Click on the event in the calendar panel of the Calendars module dashboard to open the Edit Event window. Change any of the details before clicking Update and saving your changes. Changes will be displayed anywhere you have connected this calendar in a Composer Calendar element.

Important Note

It is not possible to edit event details for Live events in the Calendars module.

Move and reorganize calendars in folders

Move calendars around in your folder system as you get settled. To move a calendar into a new folder, open the 3-dot More menu for that calendar to open up the Calendar settings

more menu for calendar settings.png

In the Calendar settings window, click into the Folder dropdown and select a different folder where this calendar will live. Click Save and the Calendar will now be moved into the newly-selected folder.

calendar settings change folder .png

Set permissions

Permissions for the Calendars module can be set on three different levels, allowing for very specific access to be granted according to the roles and responsibilities of your admin users. These three levels are: Global, Calendar Folder, and Individual Calendar. Read more about how these work in the article, “Calendars module permissions”.

Display and share events

Now you are ready to add Calendar elements to your Composer pages and display your events in a variety of different ways. Read more in the article, "Display events on your website."

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