This article covers the migration from Calendar Manager to the New Calendars module, including the reasons to migrate, the timeline, what data moves automatically, and a side-by-side feature comparison.
💡Quick answers
- What data is automatically migrated from Calendar Manager to New Calendars? Calendars (Normal → Standard, Live → Live, Exception → Exception, Block → individual Standard calendars), folder structure (from groups), calendar colors, and permissions.
- Which data does NOT migrate automatically and needs attention before migrating? Event Notes fields; submit a request to Finalsite Support before migration to have Notes moved into Description fields in bulk, since they will not transfer on their own.
- When is the migration happening? Clients interested in migrating to the new module can submit a request to their Client Success Manager or email clientsuccess@finalsite.com. As of October 2026, all clients on Calendar Manager will have access to the automated migration utility.
- Preparing for migration: what should you do before it runs? Request Support to bulk-move your Notes fields into Description, confirm recurring event start and end dates, and review Standard event sharing levels.
- What changes about calendar organization after migrating? Groups become folders; ungrouped calendars move into a folder named "calendars"; permissions shift from calendar-level to folder-level in New Calendars.
The new Calendars module is a worthy successor to legacy Calendar Manager. Our developers created it with the intention to keep and improve the features you love as well as deliver a streamlined experience for admins and users alike. This article will describe the migration process over to New Calendars module.
Ready to get started with New Calendars?
We're excited to share our updated plan and timeline for transitioning to the New Calendars module. Thank you for your patience and support as we work to make this migration smooth. Although our original timeline has shifted, we're confident this revised plan will ensure a successful rollout.
- Clients interested in migrating to the new module can submit a request to their Client Success Manager or email clientsuccess@finalsite.com.
- October 2026: All clients on Calendar Manager will have access to the automated migration utility.
Learn more about New Calendars:
In this article
Which calendar module do I have now?
Before you begin, it's important to know which calendar module you currently have. Here is a visual side-by-side comparison in case you are wondering! You may already have New Calendars module and not need to migrate.
Not sure which one you have? Calendars module can be found in your left navigation.
Not sure which one you have? Calendar Manager can be found in your left navigation.
Migration FAQs
Why Migrate?
There is an easier, more streamlined way to manage the events that display on your site, whether on your homepage events spot or a grid view on an interior page. While all of this is possible with Calendar Manager, you will find the new process of uploading and managing your events to be more intuitive and simpler, including:
- event creation
- sharing to multiple calendars at a time
- managing / switching between calendars
- setting calendar permissions for teammates, whether global (large-scale) or granular (more limited), who will help manage your events alongside you
When do we migrate?
What data will be migrated over?
Certain data that exists in Calendar Manager will be automatically moved over to New Calendars module.
-
Calendars: Calendars will be moved over with a slightly different naming convention.
- Live calendars → Live calendars: Any Live calendars that had lived in Calendar Manager will be moved to New Calendars module with the same terminology.
- Normal calendars → Standard calendars: Did you have any Normal calendars in Calendar Manager? They will be migrated over and now be called a new name of “Standard calendars” but will work the same way.
- Exception calendars → Exception calendars: Any existing Exception calendars will be moved over and retain the same name of Except calendars.
- Block calendars -> 1 Block = 1 Standard calendar: Every block defined within a block calendar in Calendar Manager will become its own standard calendar in the New Calendars module.
- Folders: Calendars will now be organized into Folders instead of groups. Learn more at "Add folders to stay organized."
- To learn about other items that either will or will not be migrated over, check out the Migration Features Table below.
What action(s) do I need to take to get started?
Side-by-Side Product Features Guide
With a migration from an older product to a newer, enhanced version, there are changes to be aware of. This table gives you a side-by-side comparison of the two products, along with any tasks that might need your attention along the way.
Types, Names, and Organization
Old Calendar Manager |
New |
Tasks Needing Attention |
|
|
Calendar Type Names |
Normal Live Exception Block |
Standard Live Exception *Block calendars aren't supported in the New Calendars module |
Normal and Block calendars will be labeled “Standard”. Anything else moved over directly. *Each Block calendar from Calendar Manager becomes its own separate Standard calendar. ✅ TO DO ✅ Become familiar with new names. |
|
Calendar Groups |
Calendars are organized in groups. | Calendars are organized in folders. |
Folders will carry the same name as the groups, and calendars will move into their respective places. Any ungrouped calendars will move into a folder named “calendars.” ✅ TO DO ✅ Confirm the names and organization of your calendars. |
| Categories, Icons, and Labels. | Calendars may be defined with a custom icon or color. |
- Custom icons are not supported. - Colors will carry over to the new calendar and appear on both the backend and front-end. - Each calendar has a standard set of your choice of either icons or emojis available. |
Icons will migrate to the default color of gray. ✅ TO DO ✅ Confirm the Calendar Settings > Label color for individual calendars should you wish to differentiate between calendars. |
Privacy and Permissions
Old Calendar Manager |
New Calendars |
|
|
|
Calendar Privacy Settings (App Settings) |
3 options: None: Visible in an element on the website, but not in the mobile app. Public: Visible in an element on the website and in the mobile app. Role-based: Visible in an element on the website and in the mobile app only to logged in users. |
The same three options are available, but note that permission migration isn't always perfect. If you notice any issues with your migrated setup, Finalsite Support is ready to help quickly. |
Calendars will migrate with the defined settings. ✅ TO DO ✅ These options can be updated in Calendar setting > General tab checkbox next to "Make available to public." |
| RSS Feeds + iCal subscriptions | RSS/iCal feeds are subscribed to by parents. | Existing iCal subscription links for calendars will continue functioning after the migration. No changes need to be made by users who have already subscribed to calendars in the legacy module. | ✅ TO DO ✅ Be sure to not update any events in Calendar Manager. |
| Groups | Permissions were only assigned per calendar, not by group. | Permissions can now be assigned by folder and all calendars will inherit the rights. And permissions can be assigned by individual calendars. |
Calendar permissions will migrate into the folder. ✅ TO DO ✅ Confirm New Calendars permissions are set at the right level for each admin user. |
Individual Events
Old Calendar Manager |
New Calendars |
Tasks Needing Attention |
|
Multi-Day Events |
Represented as separate events across multiple days. | Represented as a single event across multiple days (in Grid view). | ✅ TO DO ✅ Confirm the START and END date of each of your recurring events to confirm accuracy. |
Notes and Description |
Notes and Description fields are used in events. | Only a Description field is used. |
Notes from Standard calendar events will not migrate. ✅ TO DO ✅ BEFORE migration, submit a request to Finalsite Support to have your Notes moved over in bulk into the Description area of events. |
| Recurring Events | Recurring events may exist. | Recurring events also exist. | ✅ TO DO ✅ Confirm the START and END date of each of your recurring events to confirm accuracy. |
|
Sharing Events
|
This ability doesn't exist in Calendar Manager. | There is a share event level that can be adjusted on Standard calendars. See Connect and create events > Standard tab > "Share event to" for more details. | ✅ TO DO ✅ Click on migrated Standard events to adjust an Event's "Share event to" level to Read-only or Full-edit. Once a calendar is selected, sharing mode can be adjusted. |
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