Ready to get started with New Calendars?
We're excited to share our updated plan and timeline for transitioning to the New Calendars module. Thank you for your patience and support as we work to make this migration smooth. Although our original timeline has shifted, we're confident this revised plan will ensure a successful rollout.
- Now – June 2025: Seeking 100 clients for early migration. Due to the large volume of requests received, the form has been disabled. If you are selected, expect us to reach out before the end of June with next steps.
- July 2025 - December 2025: Clients not selected for early migration can initiate their own fully automated migration. We'll reach out with more details.
- January 2026: All clients can initiate their automated migration.
- August 31, 2026: End of Life for Calendar Manager. Remaining clients will be migrated.
Learn more about New Calendars:
Here, we’ll describe the process for granting permissions within the Calendars module. This module will be available to admin user groups with Composer permissions checked off in the Admin Users module. Set permissions for the following levels within the Calendars module: Global Level, Calendar Folder Level, and Individual Calendar Level.
Set Global Level permissions
To set Global Level permissions for Calendars, go to the gear icon in the top-right corner of the Dashboard.
This will open up the Global Calendar Permissions window with one column where you can configure permissions for each of your Admin User groups..
For each group, choose from the following levels: Admin, Access, and Not Allowed.
- Admin level grants complete access to the Calendars module, AND users are allowed to set module-level permissions for other users. This is the highest permission level. Users can see everything, edit any settings, create, view, edit, and delete all Folders, Calendars, and Events in all possible ways.
- Access level allows admin users to view the Calendars module and is required in order to use View, Edit or Admin level permissions at a lower level. Setting Folder and Calendar levels allows you to slightly increase permissions for users.
Important Note
Users with this level will not see any folders or calendars unless granted permission at the Folder or Calendar level.
- Not Allowed means that users will not see the Calendars module in their modules menu.
Set Calendars Folder Level permissions
Permissions may also be managed via folders that house multiple calendars. Any permission levels set at the folder level are inherited by all calendars and events contained within that particular folder.
To set up Folder level permissions, hover over the three-dot menu next to a particular calendars folder and select Settings. The Folder Settings window will open. Click on the Permissions tab.
There are three levels of calendar folder permissions:
- Admin offers all of the permissions, including the ability to assign view and edit settings for this folder or any calendar within the folder including granting permissions, although they cannot edit their own permissions. This level can move calendars between folders (though only those folders they have Admin level permissions to), create and delete calendars, and manage events within the particular folder. They cannot, though, delete the folder. Only users set with the Global Admin level can create or delete folders.
- View, Edit allows users to create, edit, and delete events on all calendars within that folder. They cannot view settings for the folder or any calendars.
- View means that users can see all calendars within the folder, as well as view all events and event info for the calendars. They cannot, though, edit any event details or view any settings. This is "read-only" access.
Important Note
Only the Admin folder level allows an admin user to create calendars within the assigned folder.
Set Individual Calendar Level permissions
Permissions should be granted at the folder level first. Hover over the three-dot menu next to an individual calendar, select Settings, then go to the Permissions tab.
Individual Calendars have three permission levels:
- Admin level gives full access a particular calendar, including the ability to assign permissions to others within that calendar. Additionally, users with this level of permissions are able to create new calendars within its folder.
- Edit level allows the ability to add, delete, and edit Standard Calendar events.
- View means that users can see the calendar but cannot make any edits, add, or delete Standard Calendar events.
Finalsite's Three-Step Guide to Setting Permissions
For an overview on how permissions work within the Finalsite system, read, "The Finalsite Guide to Permissions" where you can find a List of Permission Guides for each area.
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