New Calendars module permissions are set at three levels: Global (module-wide access), Calendar Folder (applies to all calendars in a folder), and Individual Calendar. Users must have an Admin User account before permissions can be granted, and Global level must be configured before Folder or Calendar permissions take effect.
💡Quick answers
- What are the three permission levels in New Calendars? Global (module-wide access), Calendar Folder (applies to all calendars within a folder), and Individual Calendar (granular access to a single calendar).
- What is the difference between Admin and Access at the Global level? Admin grants complete module access and the ability to set permissions for others; Access lets users view the module but requires Folder or Calendar level grants before they can see any calendars.
- Who can import events in bulk to New Calendars? Only users with Global Admin level permission to the module.
- Setting folder-level permissions in New Calendars? Hover over the folder's three-dot menu, select Settings, then click the Permissions tab.
- Which Individual Calendar permission level allows creating new calendars within a folder? Admin level; Edit-level users can only add, edit, and delete Standard Calendar events.
Ready to get started with New Calendars?
We're excited to share our updated plan and timeline for transitioning to the New Calendars module. Thank you for your patience and support as we work to make this migration smooth. Although our original timeline has shifted, we're confident this revised plan will ensure a successful rollout.
- Clients interested in migrating to the new module can submit a request to their Client Success Manager or email clientsuccess@finalsite.com.
- October 2026: All clients on Calendar Manager will have access to the automated migration utility.
Learn more about New Calendars:
Here, we’ll describe the process for granting permissions within the Calendars module. This module will be available to admin user groups with Composer permissions checked off in the Admin Users module. Set permissions for the following levels within the Calendars module: Global Level, Calendar Folder Level, and Individual Calendar Level.
Permissions Prerequisite: Create Admin User Role
Anyone who is granted permissions within the New Calendars module must have an Admin User account created. Learn more about how to do this in the following articles:
Set Global Level permissions
To set Global Level permissions for Calendars, go to the gear icon in the top-right corner of the Dashboard.
This will open up the Global Calendar Permissions window with one column where you can configure permissions for each of your Admin User groups..
For each group, choose from the following levels: Admin, Access, and Not Allowed.
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Admin level grants complete access to the Calendars module. This is the highest permission level.
- With this level, users are allowed to set module-level permissions for other users.
- Users can see everything, edit any settings, create, view, edit, and delete all Folders, Calendars, and Events in all possible ways.
- Admin level is the required level to be able to import events in bulk.
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Access level allows admin users to view the Calendars module and is required in order to use View, Edit or Admin level permissions at a lower level.
- Setting Folder and Calendar levels allows you to slightly increase permissions for users.
Important Note
Users with this level will not see any folders or calendars unless granted permission at the Folder or Calendar level.
- Not Allowed means that users will not see the Calendars module in their modules menu.
Set Calendars Folder Level permissions
Permissions may also be managed via folders that house multiple calendars. Any permission levels set at the folder level are inherited by all calendars and events contained within that particular folder.
To set up Folder level permissions, hover over the three-dot menu next to a particular calendars folder and select Settings. The Folder Settings window will open. Click on the Permissions tab.
There are three levels of calendar folder permissions:
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Admin offers all of the permissions, including the ability to assign view and edit settings for this folder or any calendar within the folder including granting permissions, although they cannot edit their own permissions.
- This level can move calendars between folders (though only those folders they have Admin level permissions to), create and delete calendars, and manage events within the particular folder.
- They cannot, though, delete the folder.
- Only users set with Global Admin level can create or delete folders.
- Only users set with Global Admin level can import events in bulk.
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View, Edit allows users to create, edit, and delete events on all calendars within that folder.
- They cannot view settings for the folder or any calendars.
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View means that users can see all calendars within the folder, as well as view all events and event info for the calendars.
- They cannot, though, edit any event details or view any settings. This is "read-only" access.
Important Note
Only the Admin folder level allows an admin user to create calendars within the assigned folder.
Set Individual Calendar Level permissions
Permissions should be granted at the folder level first. Hover over the three-dot menu next to an individual calendar, select Settings, then go to the Permissions tab.
Individual Calendars have three permission levels:
- Admin level gives full access a particular calendar, including the ability to assign permissions to others within that calendar. Additionally, users with this level of permissions are able to create new calendars within its folder.
- Edit level allows the ability to add, delete, and edit Standard Calendar events.
- View means that users can see the calendar but cannot make any edits, add, or delete Standard Calendar events.
Finalsite's Three-Step Guide to Setting Permissions
For an overview on how permissions work within the Finalsite system, read, "The Finalsite Guide to Permissions" where you can find a List of Permission Guides for each area.
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