An exception calendar in New Calendars module marks dates when school is closed and instructs recurring events on Standard calendars to skip those dates. Setup involves three steps: creating the exception calendar, adding closure events to it, and connecting it to recurring events via the "Avoid Dates on" setting.
💡Quick answers
- What is an exception calendar used for in New Calendars? Marking school closure dates (holidays, professional development days, etc.) and preventing recurring Standard Calendar events from being scheduled on those days.
- Creating an exception calendar in New Calendars? In the New Calendars module, hover over a folder's 3-dot menu > Add calendar, give it a name, and choose Calendar Type Exception.
- How does a recurring Standard Calendar event avoid exception dates? When creating the recurring event, set it to Repeat and check the exception calendar under "Avoid Dates on"; the event will skip any dates the exception calendar has marked.
- Does an exception calendar work with Live calendars in New Calendars? No; exception calendars only work alongside Standard calendars and cannot override Live Calendar events.
Ready to get started with New Calendars?
We're excited to share our updated plan and timeline for transitioning to the New Calendars module. Thank you for your patience and support as we work to make this migration smooth. Although our original timeline has shifted, we're confident this revised plan will ensure a successful rollout.
- Clients interested in migrating to the new module can submit a request to their Client Success Manager or email clientsuccess@finalsite.com.
- October 2026: All clients on Calendar Manager will have access to the automated migration utility.
Learn more about New Calendars:
In this article
- Step 1: Create an exception calendar
- Step 2: Add events to your exception calendar
- Step 3: Add recurring events to a corresponding standard calendar
- Real-world scenarios
Exception calendars are a way to display holidays and other occasions when the school will be closed, as well as to instruct other calendars not to schedule recurring events on those days.
Step 1: Create an exception calendar
- Locate the Calendars section in the left navigation bar in New Calendars module.
- Create a new folder or choose an existing folder.
- Hover over the folder in which your new calendar will live until you see the 3-dot More menu.
- Click Add calendar, give it a Calendar name, and choose the Calendar Type Exception.
Step 2: Add events to your exception calendar
Now you need to add events to your exception calendar. They may be holidays or Professional Development days. These are events that will override any other dates on corresponding standard calendars. To learn more about how to create events to an exception calendar, view "Connect and create events" and click on the Exception Events tab.
Step 3: Add event(s) to a corresponding standard calendar
Now you are ready to add events to a separate standard calendar.
- Check the box next to the standard calendar. Click on a date box or click the green Create Event button in the top right corner.
- Name & Dates: Give event a Name, select Start Date & Time and End Date & Time.
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Repeat: In order for exception calendars to work, you must select Repeat and enter a range. Create all-day events for days on which other events should not be scheduled, such as spring break or teacher work days.
Important Note
For single event occurrences, select "Repeat every 1 day" and then "Ends After 1 occurrence".
- Avoid Dates on: Check the box next to your Exception Calendar so that its events will now take precedence and override these events.
- Calendar: Select the Calendar this event will be placed onto if not already selected.
- Location: Add any helpful information regarding the event such as where it will take place (HS Gym, Cafeteria, etc).
- Share event to: Share this event to other calendars so that it may show up on other calendars, too.
Real-world scenarios
One school wants to create a recurring event for After School Tutorials every Tuesday and Thursday. However, any days that are holidays or Teacher Professional Development days, they don't want After School Tutorials to appear on those dates.
- They will first create an exception calendar for those Professional Development days, here it will be called 2024-25 Professional Development Days.
- When creating the recurring event for After School Tutorials, once the Repeat / recurring event range is selected, you'll see the option to Avoid dates on. Checking the box next to the calendar(s) under Avoid dates on ensures that the new event will not be scheduled on any of the exception calendar dates.
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