Add events in bulk to New Calendars module

  New Product

This article is for our newest event management module, New Calendars module. This new product is currently in closed beta. Additional information for current clients will be sent as soon as possible. Please see the following for additional updates:

In this Article


As you are setting up your calendars, uploading your events in bulk to make your setup process fast and efficient. After upload, manage all of your events in the New Calendars module.

Upload vs integrate

Using the Import Events window to upload a .csv or .ics file completes a static, one-time upload of events. This is sometimes confused with the process of Integrating a .ics calendar. An integration initiates a one-way dynamic sync to flow events in from another calendar source to continually appear and update in the Calendars module. Choose the one that works best for you!

Upload datasheet

Use a Calendar Upload Datasheet to upload all of your events with one click! 

Step 1: Download datasheet template

To upload events, download this template and follow the directions in Step 2 to assist you with completing the template correctly. 

Step 2: Open the template in Excel or Sheets

Open the template in Excel or Sheets. Each row of the spreadsheet contains a specific event, while each column represents information pertaining to an event, such as date, start time, end time, and so on. Use the Instructions in the first gray column to guide your process of filling out the different colored columns.

single event calendar datasheet

  • Title: The Event Title is required for all events. 
  • Start Date: The Start Date is required for all events.
  • Start Time: Specify a start time. If event is an All Day event, leave blank. 
  • End Time: Specify an end time. If event is an All Day event, leave blank. 
  • Description: This space is a place to add event details, contact info, etc. 
  • Location: Adding a location to an event ensures that your community knows where to show up.

Important Note

Recurring events cannot be uploaded via a datasheet.

Step 3: Rename datasheet and add your events

Give a unique name for your revised template. Copy and paste from another spreadsheet or type your events into the correct columns described in Step 2.

Step 4: Download file in .csv format

Select Download As from the File menu, and choose Comma Separated Values (.csv)

download as comma separated values file.png

Step 5: Import .csv or .ics format datasheet(s) into Calendars module

  1. In the Calendars module, click the + next to Available Calendars to Add a Calendar

    add calendar .png

  2. Enter a Name, select a Folder, and choose the Calendar Type: Standard.
  3. Hover over the three-dot More menu next to the Month dropdown in the top right corner. Click and select Import Events

    more menu import events.png

Import Events Options

Here are the options for importing events into Calendars module: 

  • Import from URL: Copy and paste a URL to complete a static upload of events.
  • Or import from File: Drag and Drop or Select File to upload the following supported formats.
    • ICS
    • CSV 
  • Import to calendar: Here is where you will designate which calendar(s) will hold the events you are uploading in bulk. 

click to import datasheet.png

Once you click Import, a Confirmation message will appear. 

click to confirm import.png

Now your events will populate in Calendars module. Click on a folder to expand out your calendars and select a calendar to view the events you've just added in bulk. 

Next step: Display events on your website

 

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